Office Management Specialist (6-months contact)

仕事の内容 

オフィスシステムの維持、サプライヤーの調達、購買依頼、およびワークスペース管理等の業務をサポート 。

この契約は当初６ヶ月となりますが更新の可能性もあります。

レポーティングライン 

APACの管理責任者 

どんな仕事を日々おこなう？

• 調達から支払いまでのオペレーションの管理 

• 新規ベンダーおよびパートナーとのの取引 

• 必要に応じて契約の作成及び管理（サポート,トレーニングを行います） 

• 適切なドキュメントワークフローを構築する 

• オフィスのレイアウトを整理し、パントリーの注文、文房具の備品および機器を配置する 

• オフィスを管理、維持し、必要な修理を手配する 

• 職場の改善に関する従業員の質問に対処する 

• 清掃、ケータリング、セキュリティサービスを含む施設管理ベンダーとの連携 

• 会社のイベント、祝賀会、会議などの社内またはオフサイトでの活動を計画する 

• その他必要な業務 

どんな経験がフィットしている？

• 2年以上のオフィス管理関連経験 

• 学士号を取得していることが望ましい 

• 日本語と英語の両方での優れた口頭および文書によるコミュニケーション能力 

目立つために、さらに有益な経験は？

• バイリンガル-英語と日本語、追加の言語があれば尚可 

• 実践的で正確な業務 

• ペースが速く変化する環境で独立してまたチームの一員として仕事をする能力 

• 強力な対人スキル 

• Excelの習熟度 

Job Overview

This position has the responsibility in supporting company’s operation by maintaining office systems, sourcing of suppliers, purchase requisitions and workspace management.

This is 6-months initial contract to extend potentially. 

Reports to

Head of Administration, APAC

What will you do?

• Manage Source to Pay operations

• Source and develop relationships with new suppliers and partners

• Prepare, manage contracts when needed (support & training provided)

• Ensure proper document workflow

• Organize the office layout, place pantry orders, stationery supplies and equipment

• Maintain the office condition and arrange necessary repairs

• Address employees’ queries regarding workplace improvements

• Liaise with facility management vendors, including cleaning, catering and security services

• Plan in-house or off-site activities, like company events, celebrations and conferences

• Ad hoc duties as assigned

What are we looking for? 

• 2 years relevant experience in office management

• Preferably with Bachelor's Degree

• Strong oral and written communication skills in both Japanese and English

What additional skills will help you stand out?

• Bilingual – English & Japanese, additional language is a plus

• Hands-on and good sense of accuracy

• Ability to work independently and as part of a team (in a very fast-paced and changing environment)

• Strong interpersonal skills

• Excel proficiency

Work mode

Onsite

Benefits

Benefits and perks are tailored to the local market and culture. Our benefits in Tokyo include:

• 16 days of Annual Leave (additional days based on years of service up to 20 days)
• Additional paid time off (5 Personal Days, 10 days of Sick Leave, Birthday Leave, Marriage Leave, Marriage of Child Leave, Compassionate Leave) on top of the statutory minimum
• Other leaves per statutory requirements (Maternity Leave, Paternity Leave, Childcare Leave and Caregiver Leave)
• Career development and education opportunities within the company
• Mental well-being program (iFeel)
• Personal Gaming Account
• Coffee and snacks in the office
• Company events
• Long Service Award  
• Referral program - you can recommend the best talents to the Company and receive a reward  
• To learn more about our studio in Japan, follow this link: https://wargaming.co.jp/

Please submit your CV in English to ensure smooth processing and review.